Entries live on the matter
Every time entry, flat fee and cost is recorded against a matter, so you always know what each case has cost and earned.
Time & expenses
Attorney timekeeping and
expense tracking for law firms
Record time, flat fees and case costs on the matter they belong to. CaseQube applies the right rate, sends everything through pre-bill review, and posts billed work straight to your firm’s accounting.
Rate applied
$300$350
Matter rate wins
Mileage · $160.00
Logged from phone
Approved
What sets CaseQube apart
Matter Time And Expense Tracking That Carries Through To The Books
Time and costs don’t stop at the invoice in CaseQube. They reach the general ledger and the trust account too.
Rates that follow the client and matter
Set a firm rate, then override it for a client or a single matter. CaseQube picks the most specific one.
Costs ready for billing or settlement
Hard and soft costs on the matter are ready to bill to the client, or to be included in a personal injury settlement.
Straight into accounting
Billed time and expenses post to the general ledger, because LawAccounting runs inside CaseQube. There’s no export to QuickBooks and nothing is re-keyed.
Attorney timekeeping built around the matter
Record work where the work happens, not in a separate spreadsheet.
- Time entries on every matterAttorneys and staff log hours against the matter, with a description of the work and the billing code.
- Flat fee and cost entriesRecord flat fees and case costs alongside hourly time, so one matter holds the full picture.
- Drafts and recurring entriesSave entries as drafts to finish later, and set up recurring entries for work that repeats every billing cycle.
New time entry
1.4 h
Matter
Hale Logistics v. Brightway
Work
Review discovery responses
Task code
L310
Rate
$300.00 / h
Save as draftRepeats monthly
Legal billing rates you set once
The right rate goes on every entry without anyone looking it up.
- Firm, client and matter ratesSet rates at the firm level, then override them for a specific client or matter. The most specific rate always wins.
- Hourly, flat fee and contingency mattersTrack time on every type of matter, including flat fee and contingency work, where hours still show what the case really cost.
- UTBMS and LEDES codesTag entries with UTBMS task and activity codes, and send invoices in LEDES 1998B and LEDES XML 2.0 formats for insurance carriers and corporate clients.
Rate applied to A. Mehta
Firm rate$350.00
Client rate · Hale Logistics$325.00
Matter rate · Hale v. Brightway$300.00
Most specific rate wins
Case cost tracking with hard and soft costs
Know what every matter has spent, and get it back.
- Hard and soft costsSeparate hard costs, like filing fees and expert invoices, from soft costs, like copies and mileage, on each matter.
- Expense approvalsAttorneys and staff submit expenses, and they’re reviewed and approved before they reach a client invoice.
- Expenses from your phoneRecord and approve expenses from a mobile device, so costs are logged when they happen instead of at month end.
Case costs on this matter
Hard costs
$1,890.00
Filing fee$405.00
Expert invoice$1,250.00
Court reporter$235.00
Soft costs
$255.00
Copies$64.00
Postage$31.00
Mileage$160.00
Mileage · submitted from phoneAwaiting approval
Billable hours tracking from entry to invoice
Catch problems before the bill goes out, not after the client calls.
- Pre-bill review and approvalAttorneys review and approve time and expenses on a pre-bill before the invoice is sent.
- Billing cyclesGroup entries into billing cycles, so each client gets a complete invoice on schedule.
- Reports by matter, attorney and practice areaFilter time and expense reports by matter, attorney, date range or practice area, and export them to Excel.
Pre-bill · October cycle
Draft motion to compel · 2.4 h$720.00
Client call re: discovery · 0.6 h$180.00
Court filing fee$405.00
Deposition prep · 3.1 h$930.00
3 of 4 approvedApprove & invoice
Time and expenses that reach your firm’s accounting
The work your team records becomes the numbers your finance team reports.
- General ledger postingBilled time and expenses post to the general ledger, so your books match your billing.
- Trust and operating accountsWhen an invoice is paid from trust, CaseQube records the trust-to-operating transfer against the matter’s trust ledger.
- Matter profitabilitySee profitability by matter, attorney and practice group, based on the time and costs your team actually recorded.
Journal entry · Invoice #1042
Matter profitability62% margin
AI In CaseQube Billing And Accounting
AI checks the numbers after your time and expenses are recorded.
Trust
Security, Support And Getting Started
SOC 2 Type II certified
An independent auditor evaluated our controls against the AICPA Trust Services Criteria. The report is available under NDA for security reviews.
Built on Salesforce
Access can be set at the profile, role and field level, and every action in the system is logged.
Support from our own team
Our support team knows CaseQube and law firm workflows, not just software tickets.
Migration and training included
Our implementation team moves your data from your current system and trains your staff before go-live.
Explore More CaseQube Features
Smart IntakeCapture inquiries from every channel, run conflict checks and convert signed clients into matters.Matter ManagementOne record for every matter, with stages, task templates, deadlines, documents, billing and trust.Document ManagementMatter folders, version history, tags and AI document sorting in one place.Document GenerationCreate retainers, letters and agreements from Word templates and matter data.PI Settlement WorkflowsCalculate fees, liens and medical bills, then produce the client settlement statement.Flexible InvoicingHourly, flat fee and contingency billing with pre-bill review and LEDES.Integrated PaymentsA client payment portal for card and ACH payments.Full Legal Accounting SuiteTrust accounting, three-way reconciliation and a full general ledger.
Make your firm’s billing easier to run
Book a demo and we’ll follow a time entry and an expense through CaseQube, from the matter to the invoice to the general ledger.
What is attorney timekeeping software?
Attorney timekeeping software records the time lawyers and staff spend on each matter and turns it into billable entries. It applies the right billing rate, tracks case costs and sends everything to invoicing. In CaseQube, time and expenses are also posted to the firm’s general ledger after billing.
How do law firms track billable hours?
Most firms record time against each matter, usually in tenth-of-an-hour (six-minute) increments, with a short description of the work. The entries are reviewed on a pre-bill, then added to the client’s invoice. Software keeps entries tied to the right matter and rate, so nothing is copied from timesheets by hand.
What is the difference between hard costs and soft costs?
Hard costs are paid to outside parties for a case, such as court filing fees, expert witness fees or court reporter invoices. Soft costs are the firm’s internal expenses, such as copies, postage and mileage. Many firms bill them differently, so CaseQube tracks them separately on each matter.
Should lawyers track time on flat fee and contingency matters?
Yes, many firms do. Time on flat fee and contingency matters shows what each case actually cost the firm, which helps with pricing and profitability. It can also support a fee request if a court reviews attorney fees. CaseQube tracks time on all matter types.
How does time and expense tracking work in CaseQube?
Your team records time, flat fees and costs against each matter. CaseQube applies the firm, client or matter rate, and entries go through pre-bill review and approval. Once billed, the time and expenses post to the general ledger through LawAccounting, which runs inside CaseQube.
What types of entries can I record?
You can record hourly time entries, flat fee entries and cost entries. Entries can be saved as drafts and finished later, and recurring entries can be set up for work that repeats every billing cycle.
How are billing rates set for each client and matter?
CaseQube uses a rate hierarchy. You set a firm-wide rate, then override it for a specific client or a single matter. When an entry is recorded, CaseQube applies the most specific rate that fits.
Can I review time entries before they go on an invoice?
Yes. Time and expenses appear on a pre-bill, where attorneys can review, adjust and approve them before the invoice is sent. Mistakes get fixed before the client ever sees the bill.
How do expense approvals work?
Attorneys and staff submit expenses against a matter, and the expense goes through an approval step before it can be billed. Expenses can be recorded and approved from a mobile device as well as from a computer.
Can I record expenses from my phone?
Yes. CaseQube’s expense management has mobile access, so attorneys and staff can log costs while they’re out of the office, and approvers can review them from their phones.
Does CaseQube support LEDES and UTBMS codes?
Yes. Time entries can be tagged with UTBMS task and activity codes, and invoices can be produced in LEDES 1998B and LEDES XML 2.0 formats. This is what insurance carriers and many corporate clients ask for.
What happens to time and expenses after they’re billed?
They post to the general ledger in LawAccounting, which runs inside CaseQube. If the invoice is paid from trust, the trust-to-operating transfer is recorded on the matter’s trust ledger. The same numbers then feed matter and attorney profitability reports.